HOW DO APPLICATIONS WORK?
We release applications for new programs several times a year. You can view a full list of upcoming programs and dates HERE, and if you are interested in being notified about the date of the application launch, you can sign up for our travel program mailing list link (located in each travel program listing,) which we send out about a week or two in advance of the launch.
The applications for the ICELAND RESIDENCY PROGRAM differ from our other travel program applications in that it is a juried program. We require a written application, statement of intent, proposed community workshop, and more information about one's practice and process. Applications are reviewed as they are received, and a secondary interview / Skype conversation may be scheduled so we may get to know each applicant a bit more. Artists in Residence are chosen based on their proposals, their background and the mix of practices present on each team. More information about this process can be found on the Iceland Residency Program info page.
The applications for LIGHT GREY ART CAMP / LIGHT GREY ART CAMP INTERNATIONAL CULTURE TOURS are easy to fill out, short, and will ask for information about the applicant and their interest in the program, dietary restrictions, special requirements, or travel buddy arrangements. Applications are filled first-come, first-served, and we will contact each person as the applications are received to inquire about their registration and payment plans.Due to the intimate nature of our programming, we are unable to reserve a spot in the programming until the first installment of the registration payment has been received, so we will ask that interested applicants respond as soon as possible to the acceptance email so we can guarantee a position in the program.
If we do not receive a response to the acceptance letter within a reasonable timeframe, we reserve the right to pass on the opportunity to someone on the waiting list.
HOW DO I PAY FOR THIS?
Of course, the easiest way to secure your position is to pay in full, which completely reserves your spot in the program and means you're fully registered. There is also an option to pay in installments (a first reservation installment of 1/2 the program cost, then two smaller 1/4 payments over the next two months.) We send individual invoices to each person via shopify so you can pay with whatever method works best for you, and it sends you an official invoice for your records.
All participants using the payment plan must complete their payments on time, and in full within the two-month window in order to be fully registered for the program.
ALL TICKET SALES / PAYMENTS ARE NON-REFUNDABLE, so please make sure you've checked the dates / times / details before registering. As always, we require full payment to book reservations for each participant's lodging, museums, special lectures and other programming on our travel trips, so in order to complete the booking, we require the invoice to be paid in full. Partial payments will be forfeited and the position will open up to another individual on the waitlist if an interested person does not complete their payments within the two-month payment plan window. Special cases may be made upon request for alternative payment plans, but these are subject to approval by the Light Grey team.
Registration paperwork, introductions to the travel team, and corresponding content for the coming programs will be sent to all participants upon registration and the Light Grey staff will be available to help coordinate at any time.
I HAVE FOOD ALLERGIES.
We try our best to accommodate those with food allergies on all of our trips. On many of our trips we provide family-style meals and will double check with each participant about their needs before the trip. When we travel abroad in a land where the language is a bit different, it may be difficult to find alternatives to some foods and in a few cases we may not be completely confident in knowing precisely what may be in some meals. In this case, we will make a special note on the program page to highlight what participants can expect and often we will have an a-la-carte option, where participants will purchase their own food during the program.
WHAT KIND OF ACTIVITY LEVEL CAN I EXPECT?
We walk a lot. In some cases, we'll be out in the field for nearly 8 hours per day. The programs are all about wandering, exploring, experimenting, and we will usually post an "activity level" blurb on the program page so participants can know what to expect. As a general rule, it's important to remember that most of our programming is outdoors, and about being in nature, so a moderate amount of activity will be present at a minimum.
WHAT KINDS OF PEOPLE CAN APPLY / WILL BE TRAVELING WITH ME?
We welcome creatives from all backgrounds and locations to join us on our adventures! The Light Grey Art Lab travel programs are crafted with creatives in mind, so many of our excursions will be to places where we can learn from experts, sketch on the go, see great artwork, and learn from one another in our various practices. If you are not a creative but enjoy the theme, don't worry, you'll feel right at home!
All participants MUST be 21+.
I WAS TOO LATE, CAN I BE ON THE WAITLIST? ALSO, HOW DO THE WAITLISTS WORK?
Yes! If you're interested in joining us but didn't have the opportunity to apply when the program was live, feel free to send us a note to email@example.com and we can add you to the program waitlist! If a position opens up, we occasionally will email the travel mailing list to notify applicants of an opening, but would be happy to reach out in the event another spot opens up!
People on the waitlist will receive a notification if a position opens up in the order that they were put on the list. If no positions become available and we are offering the program in another set of dates we will contact the individuals on the waitlist to see if they'd like to apply for the new dates. They will be given priority on upcoming trips, and the remainder of open positions will be open to the public soon after.
HOW DO CANCELLATIONS WORK?
Tickets and payments made to our programs are non-refundable, so please make sure you are 100% that you can join us before registering. The reason we can not refund your ticket is that all of our reservations for lodging, transportation, etc. must be made well in advance and we count on a full participant list to run our programs at cost, and can not be reimbursed for the cost of these programs with our hosts.
You are welcome to try to find a person on your own to replace your position and can contact us so we can help get the new person officially registered.
The only program were we can not accept stand-in guests is the Iceland Residency Program.
We highly recommend getting travel / trip insurance so you are reimbursed for any unforeseen illnesses, weather, missed flights, etc.
WHAT HAPPENS IF THERE IS A TSUNAMI, EARTHQUAKE, OR SOME OTHER HORRIBLE UNFORESEEN CIRCUMSTANCE THAT PROHIBITS THE TRIP FROM HAPPENING?
Once again, this is where travel / trip insurance is ESSENTIAL. Light Grey staff members will have their own individual plans, but you will need to look into personal travel / trip insurance to cover the cost of any terrible natural disasters or things of that nature.
Travel insurance can be purchased from places like AAA and are relatively inexpensive. It offers you protection, peace of mind, and will cover any losses of equipment, personal items, medical emergencies, and interruptions to your trip. We will always recommend this to all of our participants before traveling!
ARE THERE SCHOLARSHIPS AVAILABLE?
Several programs offer work-study scholarship applications, which award up to $800 of credit toward the program cost. Work-study scholarships are given to individuals interested in helping out during the program. Usually the duties include assisting with meal preparation, helping during workshops and assisting artists / guests with lectures, setting up materials or spaces, and helping us keep things tidy. If a scholarship is available, information on how to apply will be noted at the bottom of the individual travel program application page.
CAN I TRAVEL WITH MY FRIENDS?
We would love to help you share accommodations with your friends / loved ones! If you are interested in traveling with someone you know, please put their name in your application at the bottom in the "interested in traveling with another." They MUST fill out their own individual application to be considered, and since our space is limited, you may want to coordinate efforts!
If you have any roommate requests, please feel free to let us know!
WILL THE PROGRAM FOLLOW THE EXACT ITINERARY SHOWN ON THE TRAVEL PAGES?
We write the agenda for each trip as an example of the things to come! Our intention is to follow the schedule to the best of our ability, but we will occasionally make adjustments on the fly to accommodate the pace, activity level of the group, or accommodate for interesting weather. We reserve the right to help craft the best possible experience for our teams, so we will let you know if anything is being adjusted so you can plan accordingly.
I NEED HELP GETTING TO OUR RENDEZVOUS LOCATION!
Don't worry! We'll send everyone a packet of information and can help you get safely to our first meet up spot! Each program is a bit different, so we will make sure to get in contact with you after you've registered to provide you with any help you need to coordinate flights / get to where you need to be!
I HAVE OTHER QUESTIONS!
We are happy to help! Please feel free to send a note to firstname.lastname@example.org and we'll get back to you as soon as possible!